Circulars


CIRCULAR 3:

Dear country coordinator,

The final registration for EUSO 2016 is open – for students, mentors, observers and visitors, as well the form for your travel information!
Please notice some additional information, provided also in the registration form:
Costs of subsistence (of the whole program of EUSO 2016 in Estonia: accommodation, meals, events, excursions and transfers) for delegations consisting of six students and three mentors are paid by the organisers. Every additional person has to pay the participation fee, which is 1000 €. The invoice will be sent to the e-mail address provided upon the registration. The fee has to be paid before 1st of April, 2016.
Information about accommodation in single rooms will be sent to everyone who applied for it. The additional cost is not equal at all hotels (in Tartu and Tallinn). It will be approximately 30 €/day and every person will pay it in the hotel upon arrival. As only a limited number of single rooms are available, so the basic rule is – “first come, first served”, which means that single rooms will be provided according to orders in line with registration!

All information about running the final registration for EUSO 2016 will also appear on our website www.euso2016.ee.

Please do not hesitate to ask for more information if needed! On our website you can find a contact box to e-mail us your questions and problems concerning the registration and other topics of the event.

Wishing you success in preparations for forthcoming EUSO 2016!

Karin Hellat
EUSO 2016 Director
+372 5090991

CIRCULAR 2:

Dear country coordinator,

Thank you very much for the pre-registration of your delegation in time!

The final registration of participants starts on 8 February, 2016. One week delay is caused by the fact that our scientific committee decided to fix the moderation schedule beforehand by drawing lots! The drawing procedure will be videotaped and you will have the possibility to watch it on our website as soon as it is done! The moderation schedule helps you to fix your choices for free time on 12th of May!
Please note that under the heading “Programme” you can find programmes for students and mentors (including observers and visitors), which have been slightly changed compared to the previous ones! We have added one destination for excursion in Tallinn (Tallinn TV Tower) and also fixed times for excursions in Tallinn – just to ensure that you could make your choices in good accordance with moderation schedule. Under the sub-heading “Excursions”, one can also find information about this new destination to Tallinn TV Tower. I’ll inform you about the exact date of opening the final registration by sending you an e-mail, so you will be able to finalise the registration at any time.

All information about running the registration for EUSO 2016 will also appear on our website www.euso2016.ee.

Please do not hesitate to ask for more information if needed! On our website you can find a contact box to e-mail your questions and problems concerning the registration and other topics of the event.

Wishing you success in preparations for forthcoming EUSO 2016!

Karin Hellat
EUSO 2016 Director
+372 5090991

CIRCULAR 1:

Dear country coordinator,

Please find the pre-registration form for delegations under the heading “Registration” on the EUSO 2016 website www.euso2016.ee , and fill it in! The deadline for pre-registration is 31 January, 2016!
Please note that under the heading “Programme” you can find programmes for students and mentors (including observers and visitors), which both include excursions on choice. Under the sub-heading “Excursions” one can find information about excursions to several destinations offered during EUSO 2016. We hope that you’ll dedicate enough time to figure out which destinations appeal to your students (they are expected to choose one mutual destination for the whole delegation) and which excursions you prefer yourself. Final registration of delegations starts 1 February, 2016 and the deadline for registration is 31 March, 2016. You as the country coordinator are asked to complete a joint final registration for your students.
To ensure that your students receive the excursion they prefer most, we ask you to promptly fill in the final registration form when opened (“first come, first served”). Mentors, observers and visitors can fill the registration form and make their choices themselves. You can’t complete the final registration form without choosing the destination for excursions (neither for your students, nor for you or for other adult members of your delegations). Registration form has been set a limit to, which means that each destination is only active until a certain number of participants has been registered on it. For this reason, I cordially recommend you to visit our website and ask your students and colleagues to do the same!

Don’t hesitate to ask for more information if needed! On our website you can find a contact box to e-mail your questions and problems concerning registration and other topics of the event.

Please do not forget to fill the pre-registration form!

Have a nice Christmas time and all the best to the EUSO family in your country!

Karin Hellat
EUSO 2016 Director
+372 5090991